Coach Availability Settings

 For Independent Coaches 

 For Coaches within Enterprise & Coaching Firm 

 

Keeping your availability settings up-to-date ensures smooth scheduling and avoids conflicts. From this page, you can configure when coachees can book sessions with you, set minimum notice times, add buffers, and define your meeting preferences.

 

 

 Access Your Availability Settings

1. Go to your Profile Picture (top right).
2. Click Settings.
3. Navigate to Available Hours.
4. Click Configure:

   Time Zone

• Set your current time zone to ensure that all scheduled sessions align correctly with your local time.
• Make sure this matches the time zone in your integrated calendar (Google or Outlook) to prevent booking errors

   Availability Window

• Define the days and time ranges when you are available for coaching sessions.
• Coachees will only see available slots within this window.

  Minimum Notice Time

• Set how much advance notice is required before a coachee can book a session.
• Can be configured in minutes or days.

  Buffer Time

• Add padding before or after appointments to prevent back-to-back scheduling.
• Helps ensure you have time to prepare, rest, or capture notes between sessions.

 Start Time Increment

• Controls the increments in which appointments appear to coachees when they book.

 Appointment Cancellation Notice

• Define the minimum time before a session starts that a coachee can cancel.
• Protects your schedule from last-minute disruptions.

 Meeting Duration

• Specify how long each coaching session can last.
• Coachees can only schedule sessions within the time frames you allow.

  

 Pro Tip: 

• Keep your availability aligned with your integrated calendar (Google, Outlook, etc.).
• Any appointments booked in Coaching Loft will automatically reflect on your external calendar—and vice versa—helping you avoid double bookings.
•  Notifications for scheduled, updated and cancelled appointments will be sent to you both on the platform and via email.

 

  Important Note

For coaches within enterprise and coaching firms: 

If you don’t see the Available Hours feature under your settings, it is because your Admin has disabled this functionality.