Coach Availability Settings

 For Independent Coaches 

 For Coaches within Enterprise & Coaching Firm 

 

Keeping your availability settings up-to-date ensures smooth scheduling and avoids conflicts. From this page, you can configure when coachees can book sessions with you, set minimum notice times, add buffers, and define your meeting preferences.

 

 

Accessing Your Availability Settings

1. Go to your Profile Picture (top right).

2. Click Settings.

3. Navigate to Available Hours.

4. Click Configure.

  Time Zone

Set your current time zone to ensure that all scheduled sessions align correctly with your calendar and coachees’ local times.
 Make sure this matches the time zone in your integrated calendar (Google or Outlook) to prevent booking errors

 Availability Window

 Define the days and time ranges when you are available for coaching sessions.

• Example: Monday–Friday, 9:00 AM – 6:00 PM.
• Coachees will only see available slots within this window.

 Minimum Notice Time

Set how much advance notice is required before a coachee can book a session.

• Can be configured in minutes or days.
• Example: Require at least 24 hours’ notice for new bookings.

 Buffer Time

Add padding before or after appointments to prevent back-to-back scheduling.

• Helps ensure you have time to prepare, rest, or capture notes between sessions.

 Start Time Increment

Controls the increments in which appointments appear to coachees when they book.

• Example: 15-minute, 30-minute, or 1-hour increments.

 Appointment Cancellation Notice

Define the minimum time before a session starts that a coachee can cancel.

• Example: Require at least 12 hours’ notice to cancel.
• Protects your schedule from last-minute disruptions.

 Meeting Duration

Specify how long each coaching session can last.

• Example: 30 minutes, 60 minutes, or custom durations.
• Coachees can only schedule sessions within the time frames you allow.

  

 Pro Tip: 

Keep your availability aligned with your integrated calendar (Google, Outlook, etc.). Any appointments booked in Coaching Loft will automatically reflect on your external calendar—and vice versa—helping you avoid double bookings.

 

  Important Note (Enterprise & Firm Coaches)

If you don’t see the Available Hours feature under your settings, it is because your Admin has disabled this functionality.

 

 Reminder:

 Notifications for scheduled or updated appointments will be sent to you both on the platform and via email.